Manual: Entering Time on Behalf of a Worker 🕒

 

Objective: Submit project hours for a direct report who has not entered their own time.

Prerequisites: You must have the security role (e.g., Project Manager) to perform this action for your team.

Step-by-Step Instructions:

1. Navigate to the Task:

   • From your Workday Home page, click on the Time and Absence application.

   • Alternative: You can also type "Enter Time for Worker" in the search bar or access it from the worker’s profile under Related Actions > Time > Enter Time for Worker.

2. Initiate Entry:

   • Under the "Tasks" or "Team Actions" menu, select Enter Time for Worker.

3. Select Worker and Date:

   • Worker: Search for and select the team member you are entering time for.

   • Date: Select the specific date you need to enter hours for. Click OK.

4. Enter Time Details:

   • You will see the worker's calendar. Click on the specific day (or empty space) to open the "Enter Time" pop-up.

   • Time Type: Click the prompt icon and select Project Plan Tasks to ensure it is logged as project time.

   • Project Task: Navigate through the menu to select the specific Project and Project Phase.

   • Hours: Enter the total hours worked for that specific task (e.g., 4).

5. Add Required Information:

   • Comments: You must enter a comment (e.g., "Labor and development," "Testing") for project time entries. This is a required field.

   • Click OK to save the entry to the calendar.

6. Submit:

   • Review the entry on the calendar to ensure it looks correct.

   • Click the Review button at the bottom of the page.

   • On the summary page, click Submit to finalize the entry.

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Quick Knowledge Check: In Step 5, we noted that "Comments" are required. Based on the video, what happens if you try to click "OK" without entering a comment for a project time entry?